W.E. Cox Claims Group Marketing Privacy Notice

Introduction

As a result of the new EU General Data Protection Regulation (GDPR) coming into force 25th May 2018, companies which store personal information such as e-mail addresses/names/phone numbers and other personal information must have a clear acknowledgement from the person or persons whose personal information the company holds and must ensure that they understand what information the company holds and why the company holds it.

Below is an explanation of why W.E. Cox Claims Group wishes to store the listed information and for what purpose.

Type of information held

Full name:          

W.E. Cox Claims Group holds its members names for identification purposes.

 

Work address:  

W.E. Cox Claims Group holds the address to assist us in ensuring that our mailing lists are selective to Countries and/or regions to avoid bombarding our members with mail-outs which may not be relevant.

 

Work e-mail address:    

W.E. Cox Claims Group holds the e-mail address of its members which is to be used for the mail shot(s) that the member has signed up to receive.

 

Work telephone number, including mobile telephone:         

W.E. Cox Claims Group holds the telephone number of its members to contact them via a phone call if required.

W.E. Cox Claims Group may hold all of the above data taken from a business card/e-mail signature/written response to our mailing list signup e-mail.

Information may consist of the name of the individual and/or company name, the position of the individual within the company, address of the company, direct e-mail address of the individual and or/a group e-mail address, direct line telephone number of the individual and/or company switch board as well as company mobile telephone number.

The information we hold for these contacts are not released to any 3rd party companies or individuals outside of W.E. Cox Claims Group unless consent has been provided by the owner of the information.

Data Storage

W.E. Cox Claims Group uses a central lookup system for all Vendors/Clients/Suppliers where the data can be properly maintained and updated to reflect each individual’s mailing list choices. W.E. Cox Claims Group holds this information to keep the members of each mailing list informed or updated on events/products or services which W.E. Cox Claims Group believed to be relevant to the individual.

 

Mailing list options

W.E. Cox Claims Group may hold personal information if you are a member of the following mailing lists:

  • Marketing

W.E. Cox Claims Group uses the marketing mailing list to inform the members on the list of events/products or services which W.E. Cox Claims Group feels may be beneficial to you or your company.

  • News Letters

W.E. Cox Claims Group uses the news letters mailing list to update or inform its members of changes/updates/information or events which W.E. Cox Claims Group feels would be relevant to its members.

Examples include but are not limited to:

changes in the law, changes in procedure, port closures, border closures or restrictions, extreme weather warning, as well as changes within W.E. Cox Claims Group.

  • Casualty Notices

W.E. Cox Claims Group uses the casualty notice mailing list to inform its members of new incidents or updates relating to current incidents. The recipients of this e-mail may or may not choose to instruct W.E. Cox Claims Group to act on their behalf in relation to these incidents.

  • Company Events

W.E. Cox Claims Group uses the company events mailing list to inform its members of upcoming events such as the annual boat-party/golf day and other such events or networking events which W.E. Cox Claims Group is hosting or are attending and feels would be beneficial to its members.

Unsubscribing

Should you wish to unsubscribe from any of our mailing lists please email unsubscribe@w-e-cox.co.uk  and state the name of the mailing list from which you wish to be removed. If you are unsure which mailing lists you are a member of please email SubscriptionsChecker@w-e-cox.co.uk and W.E. Cox Claims Group will respond with your current subscriptions.

You may also update or check your current Subscriptions by clicking the link “If you would like to unsubscribe from this mailing list” which is located at the bottom of each mail shot.

Once an unsubscribe email has been received by W.E. Cox Claims Group your information will be removed from the mailing list or lists within 72 hours and an e-mail will be sent to you confirming this.

Subscribing to a mailing list

If you wish to subscribe to any of W.E. Cox Claims Group’s mailing lists please e-mail Subscribe@w-e-cox.co.uk and list the following information.

 

Name:

Work address:

Work e-mail address:

Work phone number:

Mailing list:        Marketing/News Letters/Casualty Notices/Company Events